Invitation to Support
The Louisiana Orthopaedic Association is pleased to invite your organization to exhibit at the 2023 Annual Meeting. Industry support is key to the success of this conference and demonstrates your commitment to improving patient care.
With unopposed exhibit hours, you will have an opportunity to generate new leads with orthopaedic surgeons.
Target Audience
This program is intended for general orthopaedic surgeons. We anticipate 225-250 surgeons at the LOA Annual Meeting.
Program and Exhibit Schedule
The 2023 Louisiana Orthopaedic Association Annual Meeting will bring together renowned experts to provide subspecialty and clinical updates to the practicing general orthopaedic surgeon and academic clinician, including current concepts in sports medicine, joint replacement surgery, shoulder and elbow surgery, hand surgery, foot and ankle surgery, pediatric orthopaedics, and orthopaedic trauma. The meeting will provide an update on treatment options and the latest surgical techniques to treat common orthopaedic conditions.
View/Download the program on the mobile meeting guide.
Exhibit Schedule
| Thursday, February 2, 2023 | |
| 12:00 – 5:00 pm | Exhibit Move-in |
| Friday, February 3, 2023 | |
| 6:30 – 8:00 am | Breakfast with Exhibitors |
| 10:00 – 10:30 am | Break with Exhibitors |
| 12:30 – 2:00 pm | Lunch with Exhibitors |
| 3:15 – 3:45 pm | Break with Exhibitors |
| 5:15 – 6:30 pm | President’s Reception with Exhibitors |
| Saturday, February 4, 2023 | |
| 6:45 – 8:00 am | Breakfast with Exhibitors |
| 10:25 – 10:55 am | Break with Exhibitors |
| 10:55 am – 1:00 pm | Exhibit Move-out |
Exhibit Space
LOA 2023 Exhibit Hall Floor Plan_1-26-23
- Tabletop exhibit
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
- Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- Every effort will be made to accommodate special requests. LOA cannot guarantee preferences for exhibit space locations.
- LOA reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
- 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
Exhibit Packages
Package details available at https://louisianaortho.org/exhibits/exhibit-packages/
| PREMIER EXHIBITOR | $15,000 |
| PLATINUM EXHIBITOR | $10,000 |
| GOLD EXHIBITOR | $5,000 |
| SILVER EXHIBITOR | $2,500 |
| EXHIBITOR | $1,750 |
Sponsorship and Advertising Opportunities
Practice Managers Meeting Sponsor | $1,500
Friday, February 3, 2023
- Exclusive!
- LOA will provide Sponsor with a 6ft table at the door to the meeting room where Sponsor can display its product/service information and talk with the attendees.
- LOA will provide Sponsor with four complimentary representative badges for the PM Meeting.
- Sponsor will be invited to give a one hour presentation at the Practice Managers Meeting. The presentation subject matter and speaker(s) must be pre-approved by the LOA Executive Director.
- LOA will include a promotion ad and acknowledgement of Sponsor’s support of the event on the LOA website and in the LOA newsletters preceding the event.
- LOA will provide acknowledgement of Sponsor’s support with on-site signage in the meeting area.
Hotel Key Card Sponsor | $500
- Exclusive!
- Sponsor fee plus the cost of the key card
- The hotel key card sponsor provides the hotel with branded room keys for LOA guests at the Hilton New Orleans Riverside.
- The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
- LOA staff will provide the contact information for the Hilton New Orleans Riverside.
- The sponsor fee payable to LOA is due by December 15, 2022.
Program Advertising
| Full Page Ad – Outside Back Cover | $500 |
| Full Page Ad – Inside Page | $400 |
Ad Specs and Deadline
3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
Print ready PDFs per the above specifications are due by December 15, 2022. Email print ready pdf ad to Dana Gibson.
Exhibit Agreement
Exhibit Agreements are being accepted for the 2023 meeting! Complete the online Letter of Agreement to secure your exhibit space.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Louisiana Orthopaedic Association and mail the check to LOA, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The LOA W-9 is available upon request. Contact Dana Gibson [email protected].
Exhibit Services
Encore is the provider for exhibit electrical, audiovisual, and internet services. To place an order for your exhibit, go to https://eventnow.encoreglobal.com/myevents/result/index/show_id/ef8a4626-688c-ed11-81ad-0022482b2ad0/
Hilton New Orleans Riverside Shipping Guidelines
Order LEAD RETRIEVAL from our partner Event Technologies HERE
Exhibitor Badges
Exhibitor badge names are due by January 6, 2023. Email names to Sarah Cronin in the LOA office at [email protected]. Badges included with exhibit packages:
| Premier Exhibitor | 12 Badges |
| Platinum Exhibitor | 8 Badges |
| Gold Exhibitor | 4 Badges |
| Silver Exhibitor | 3 Badges |
| Exhibitor | 2 Badges |
Additional badges can be ordered with the LOA Credit Card Payment Form. Badge fee is $200/badge. List the full name(s) for the additional badges on the payment form.
Hotel Reservations
The headquarter hotel for the Louisiana Orthopaedic Association’s 2023 Annual Meeting is the Hilton New Orleans Riverside.
Hilton New Orleans Riverside
Two Poydras Street
New Orleans, LA 70130
504-561-0500
Make your reservation HERE. Standard room rate is $274 + taxes and fees. The group rate expires January 6, 2023 or when the block fills, whichever comes first.
Questions? Contact:
Dana Gibson, Director of Corporate and Educational Support
2209 Dickens Road, Richmond, VA 23230
T 804.338.6958 | [email protected]