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Louisiana Orthopaedic Association

the state society of orthopaedic surgeons in Louisiana

2023 Exhibit & Sponsorship Information

Invitation to Support

The Louisiana Orthopaedic Association is pleased to invite your organization to exhibit at the 2023 Annual Meeting. Industry support is key to the success of this conference and demonstrates your commitment to improving patient care.

With unopposed exhibit hours, you will have an opportunity to generate new leads with orthopaedic surgeons.

Target Audience

This program is intended for general orthopaedic surgeons. We anticipate 225-250 surgeons at the LOA Annual Meeting.

Program and Exhibit Schedule

The 2023 Louisiana Orthopaedic Association Annual Meeting will bring together renowned experts to provide subspecialty and clinical updates to the practicing general orthopaedic surgeon and academic clinician, including current concepts in sports medicine, joint replacement surgery, shoulder and elbow surgery, hand surgery, foot and ankle surgery, pediatric orthopaedics, and orthopaedic trauma. The meeting will provide an update on treatment options and the latest surgical techniques to treat common orthopaedic conditions.

View/Download the program on the mobile meeting guide.

Exhibit Schedule

Thursday, February 2, 2023
12:00  – 5:00 pm Exhibit Move-in
Friday, February 3, 2023
6:30 – 8:00 am Breakfast with Exhibitors
10:00 – 10:30 am Break with Exhibitors
12:30 – 2:00 pm Lunch with Exhibitors
3:15 – 3:45 pm Break with Exhibitors
5:15 – 6:30 pm President’s Reception with Exhibitors
Saturday, February 4, 2023
6:45 – 8:00 am Breakfast with Exhibitors
10:25 – 10:55 am Break with Exhibitors
10:55 am – 1:00 pm Exhibit Move-out

Exhibit Space

LOA 2023 Exhibit Hall Floor Plan 9-23-22

  • Tabletop exhibit
    • 6 ft table, skirted and two chairs (see exhibit packages for additional tabletop space details)
      • Exhibit space is assigned on a first come, first served basis.
      • Exhibit agreements must be submitted prior to exhibit space being assigned.
      • Every effort will be made to accommodate special requests. LOA cannot guarantee preferences for exhibit space locations.
      • LOA reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.

Exhibit Packages

Package details available at https://louisianaortho.org/exhibits/exhibit-packages/

PREMIER EXHIBITOR $15,000
PLATINUM EXHIBITOR $10,000
GOLD EXHIBITOR $5,000
SILVER EXHIBITOR $2,500
EXHIBITOR $1,750

Sponsorship and Advertising Opportunities

Practice Managers Meeting Sponsor | $1,500
Friday, February 3, 2023
  • Exclusive!
  • LOA will provide Sponsor with a 6ft table at the door to the meeting room where Sponsor can display its product/service information and talk with the attendees.
  • LOA will provide Sponsor with four complimentary representative badges for the PM Meeting.
  • Sponsor will be invited to give a one hour presentation at the Practice Managers Meeting.  The presentation subject matter and speaker(s) must be pre-approved by the LOA Executive Director.
  • LOA will include a promotion ad and acknowledgement of Sponsor’s support of the event on the LOA website and in the LOA newsletters preceding the event.
  • LOA will provide acknowledgement of Sponsor’s support with on-site signage in the meeting area.
Hotel Key Card Sponsor | $500
  • Exclusive!
  • Sponsor fee plus the cost of the key card
  • The hotel key card sponsor provides the hotel with branded room keys for LOA guests at the Hilton New Orleans Riverside.
  • The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
  • LOA staff will provide the contact information for the Hilton New Orleans Riverside.
  • The sponsor fee payable to LOA is due by December 15, 2022.
Program Advertising
Full Page Ad – Outside Back Cover $500
Full Page Ad – Inside Page $400

Ad Specs and Deadline

3.5” x 5” vertical, CMYK color, 300 dpi, no bleed

Print ready PDFs per the above specifications are due by December 15, 2022. Email print ready pdf ad to Dana Gibson.

Exhibit Agreement

Exhibit Agreements are being accepted for the 2023 meeting! Complete the online Letter of Agreement to secure your exhibit space.

Payment is due in full when the Agreement is submitted.

  • To pay by credit card, fill in the payment details of the exhibit agreement.
  • To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Louisiana Orthopaedic Association and mail the check to LOA, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The LOA W-9 is available upon request. Contact Dana Gibson [email protected].

Exhibit Services

Hilton Encore Exhibit Service Kit

Exhibitor Badges

Exhibitor badge names are due by January 6, 2023. Email names to Sarah Cronin in the LOA office at [email protected]. Badges included with exhibit packages:

Premier Exhibitor 12 Badges
Platinum Exhibitor 8 Badges
Gold Exhibitor 4 Badges
Silver Exhibitor 3 Badges
Exhibitor 2 Badges

Additional badges can be ordered with the LOA Credit Card Payment Form. Badge fee is $200/badge. List the full name(s) for the additional badges on the payment form.

Hotel Reservations

The headquarter hotel for the Louisiana Orthopaedic Association’s 2023 Annual Meeting is the Hilton New Orleans Riverside.

Hilton New Orleans Riverside
Two Poydras Street
New Orleans, LA 70130
504-561-0500

Make your reservation HERE. Standard room rate is $274 + taxes and fees. The group rate expires January 6, 2023 or when the block fills, whichever comes first.

Questions? Contact:

Dana Gibson, Director of Corporate and Educational Support
2209 Dickens Road, Richmond, VA 23230
T 804.338.6958 | [email protected]